AUXILIARY ENTERPRISES

Student Union -

• Oversee and coordinate funds for organized activities and special functions to promote social and recreational needs and interest of students.
• Approve/disapprove any request for funds for social events or functions.
• Control expenditures as well as prepare monthly reports of remaining balances.
• Prepare reimbursements for all approved expenditures (i.e. petty cash, requisitions, catering, and travel).
• Attend Student meetings for discussion of functions and/or expenditure of monies (i.e. answer questions).

Marketing -

• Develop and implement a communication audit with all Auxiliary Enterprise departments.
• Evaluate audit and write draft of marketing plan.
• Build consensus on goals and evaluation techniques among each department on specific marketing goals and support.
• Finalize and implement marketing plan.
• Report quarterly on marketing plan status and results.

Annual Report -

• Prepare reports for year end operations of Office Operations, Travel, Student Union, and Health, etc.
• Gather information from all Auxiliary Enterprise departments for year end reporting.
• Incorporate all other reports of Auxiliary Enterprise departments into one finalized report.
• Proof and verify that all information is correct.
• Reproduce original annual reports to be distributed to the Executive Vice President of Finance and Business Affairs, Vice President of Auxiliary Enterprises, and Senior Executive Vice President and Chief Operating Officer.
• Prepare consolidated annual management report for Executive Vice President of Finance and Business Affairs.

Support to Auxiliary Enterprise Departments -

• Assist directors and their staff of Auxiliary Enterprise departments when needed.
• Schedule monthly meetings with the various directors for updates of their areas.
• Incorporate Auxiliary Enterprise departments monthly financial report to Executive Vice President of Finance and Business Affairs.
• Arrange team meetings for programmed activities.
• Review financial reports for expenditures/revenue on a monthly basis.

Budgets/Operating Plan -

• Prepare reports for next year operations of Office Operations, Travel, Student Union, and Health, etc.
• Incorporate all other reports of Auxiliary Enterprise departments into one finalized report.
• Proof and verify that all information is correct.
• Load changes into Peoplesoft.
• Reproduce originals and forward to Executive Vice President of Finance and Business Affairs and Vice President and Chief Auxiliary Enterprises Officer for approval.

Student Health Insurance -

• Waives insurance fee in SIS for students having outside medical coverage, as insurance is added to all student's fee bills.
• Ensure that the bursar's office submits FTP report to insurance company of students purchasing insurance.
• Provide insurance information to students via telephone, e-mail, orientations, or walk-ins.
• Maintain and update a roster of all students enrolled in health insurance.
• Assist students in communicating and resolving problems or complaints with insurance company.
• Coordinate and communicate with vendor regarding problems, complaints, additions, or coverage.
• Coordinate with vendor regarding annual revisions to brochure.