TRAVEL TO WASHINGTON, D.C.

The General Appropriations Act, passed by the 76th Texas Legislature (Article IX, Section 9-6.31) requires state agencies, whose personnel travel to Washington, D.C., and the immediate metropolitan area, which includes service into Reagan National, Baltimore/Washington International and Dulles International airports, from any source of funding, to notify the Texas Office of State-Federal Relations (OSFR) in advance of their travel plans. Notification is required for all travel to Washington, D.C., paid for or reimbursed from any source of funding. This would include all travel paid for, or reimbursed from, state funds; visits with members of Congress, congressional staff or federal agencies; professional meetings or training; travel where expenses are reimbursed by non-state agencies (e.g., NIH, NSF); and travel reimbursed from existing grants or contracts with a federal agency pursuant to the terms of such grants or contracts. Only personal travel to Washington, D.C. is exempt from this notice requirement.

Failure to report travel as outlined above to the OSFR could lead to audit problems and claims for reimbursement.

Travel forms are to be submitted via e-mail to OSFR at http://www2.governor.state.tx.us/osfr/osfradd.asp for State travelers who intend to confer on Legislative or Appropriation issues with U.S. Congress/The Federal Government, staff, or officials during FY2006-2007.

When you click Submit Form, your information is automatically sent to OSFR in austin. A confirmation page is immediately generated, showing your information as submitted.

To assist in completing the required forms please make note of the following information:

The legal name of our Agency is:        The University of Texas Health Science Center at Houston

The 3-Digit Agency Code is:                 744

NOTE: Travel forms must be completed for those traveling to Washington D. C. and the immediate metropolitan area on any business and submitted to the ERT (even if not submitting to OSFR) along with your reimbursement request.

A copy of the travel form should be sent to Diane Cupples Collard in Auxiliary Enterprises at Diane.E.Cupples@uth.tme.edu or print the page and send via fax to 713 500 8409 or interoffice mail, REC116.

Should you have any additional questions, please contact:
University of Texas Health Science Center at Houston
Auxiliary Enterprises
Attention: Diane Cupples Collard
Tel.: 713 500 8405
Fax: 713 500 8409